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4. Transfer Students

Transcript Requirement

Official transcripts are critical if you are transferring from other colleges. Be sure to follow these steps.

  1. Submit current official transcripts of credit earned from each institution of higher education previously attended. If you attended another higher education institution but earned no credit, you must submit an official high school transcript or GED certificate. If your previous course work does not include college credit in English and math, you must provide placement test scores.
  2. If you are unable to furnish a transcript prior to registration, you may be allowed to register with the understanding that an official transcript(s) must be on file in the Student Enrollment Center within the first semester. If you do not meet this deadline, you may be ineligible to register in any subsequent semesters.
  3. Students transferring in credit will be required to complete a Transfer Evaluation Request Form (TERF) and submit to the Registrar’s Office. The form can be accessed on the Registrar’s Office webpage at www.delmar.edu/registrar. Students may be required to resubmit transcripts if their records have met retention.

Credit Earned

You will be credited with all courses you are entitled to according to the transcript of record and can receive advanced standing if the former institution is recognized by one of the following associations:

  • Middle States Association of Colleges and Schools
  • New England Association of Schools and Colleges
  • North Central Association of Colleges and Schools
  • Northwest Commission on Colleges and Universities
  • Southern Association of Colleges and Schools
  • Western Association of Schools and Colleges

Students transferring in credit will be required to complete a Transfer Evaluation Request Form (TERF) and submit the form to the Registrar’s Office. The form can be accessed on the Office of the Registrar’s webpage. Once all of your official transfer transcripts have been received by the Student Enrollment Center, the evaluation request will be processed. To ensure proper advising and course selection, submit your transcripts as early as possible. You will be notified via your Del Mar College email account once your request has been completed. It is highly encouraged to submit your admission documentation as soon as possible to ensure timely evaluation. Be aware that even though a course transfers to a specific institution from Del Mar College, if the course was taken elsewhere, it may not transfer and would not count as a Del Mar College credit. This is especially true for courses taken at private institutions and when semester credit hours differ.

Transfer Disputes

The Texas Higher Education Coordinating Board (THECB) has established the following procedures for Del Mar College to resolve transfer disputes involving lower division courses:

  • If Del Mar College does not accept course credit earned by you at another institution of higher education, Del Mar College will give written notice to you and the other institution that the transfer of the course credit is denied.
  • The two institutions and you shall attempt to resolve the transfer of the course credit in accordance with Coordinating Board rules and/or guidelines.
  • If the transfer dispute is not resolved to your satisfaction or to the satisfaction of the institution at which the credit was earned, within 45 days after the date you received written notice of the denial, Del Mar College will notify the commissioner of the THECB of its denial and the reason for the denial.

The commissioner of higher education, or the commissioner’s designee, will make the final determination about a dispute concerning the transfer of course credit and give written notice to you and the institutions.

You may consult with the College’s Provost and Vice President of Instruction and Student Services throughout this process.

Admissions Conditions

When transferring, there are four conditions of admission.

  1. If you are eligible for readmission to your former college, you are eligible for admission to Del Mar College.
  2. If you are on scholastic probation, you will be admitted under the same status at Del Mar College.
  3. If you are on scholastic suspension, you must appeal for admissions through the Registrar’s Office.
  4. If you are on disciplinary probation at your former college, you must appear before the Dean of Student Engagement and Retention before registering. If approved for admission, you may be placed on disciplinary probation at Del Mar.

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