Selection of Students for Verification
The U.S. Department of Education (ED) selects Free Application for Federal Student Aid (FAFSA) for verification. In addition, ED or Del Mar College may select a student for verification if the information submitted appears to be incorrect or conflicting. If you have been selected for a process called verification, Del Mar College will be comparing information from either your FAFSA with your spouse's (if married), and/or your parents' Income Tax Return Transcript, W-2 forms, or other financial documents. Federal Regulations state that we are required to collect additional income information before awarding Federal Aid.
Completing Verification
If you are selected for verification, submit the required documents as soon as possible to avoid delays in payment of tuition/fees and delays on receiving an advance for books to purchase at the DMC Bookstore (if eligible) before the term starts. Students are mailed Missing Information Letters (MIL) and Verification Notification emails that explain why their financial aid file is incomplete, what documents they need to submit, or what actions need to be taken to complete their financial aid file. If you are selected for verification, submit the required documentation to Financial Aid Services 30 days before you expect to have the verification resolved and your account cleared for disbursement.
The Del Mar College Financial Aid Services staff will work to review verifications sooner than 30 days after submission, but during peak times, this may not always be possible. The Financial Aid Services staff continues to accept and review verification information until the Department of Education’s published correction deadlines for each award year. If you do not submit documentation in time for any changes to be confirmed by the ED, Del Mar College is not responsible for any eligibility lost. It is your responsibility to provide documentation in a timely manner so that deadlines can be met.
Acceptable Documentation
The following is a list of all acceptable documentation and forms used:
In cases where a conflict is perceived, Financial Aid Services may request additional proof of untaxed income and benefits beyond what is shown on tax returns and verification worksheets.
This proof will vary by agency. The following are examples of such required proof:
- Untaxed Income sources
- Unemployment Benefits (a statement from the agency which provided the benefits)
- Documents that require a signature:
- Verification Worksheets
- Dependent Students (must be signed by the student and one parent)
- Independent Students (must be signed by the student)
Notification of Completion of Verification
Financial Aid Services will rely on the U.S. Department of Education to mail students a copy of their corrected Student Aid Report for notification that the verification changes are complete. Students may check with Financial Aid Services to see how verification affected their Student Aid Index (SAI). The change will be reflected in the award amounts (if any) on the award letter. Award notifications are sent via email to students after all issues related to verification and any other eligibility issues are resolved.
Conflicting Information
If there are differences between your application information and your financial documents, Financial Aid Services will need to make corrections electronically. Since corrections may take some time to process, we encourage you to submit the appropriate documents in a timely manner. If the corrections change your SAI and if you submit the appropriate verification form and required documentation in person, we will let you know of any changes that may affect your eligibility amount at that moment. We will also mail you an award notification letter. While your correction is being processed, your file is considered incomplete, and funds will not be awarded.