Registrar’s Office
The Registrar's Office assists you with all matters pertaining to your student records at Del Mar College, most importantly the careful tracking of your grades. The Registrar's Office maintains your official Del Mar College transcript and is charged with complete confidentiality abiding by all Family Educational Rights and Privacy Act (FERPA) regulations. Additionally, they can provide you with free copies of your DMC transcript, assistance in dropping courses, changes in residency and applying for graduation. The Registrar's Office can also assist you in evaluating your transfer coursework from another institution for the purpose of advising and registering at Del Mar College.
For more information on completing a Transfer Evaluation Request Form (TERF), see the Credit Earned section of the Catalog.
Del Mar College Student Records Policy
Release of Student Records
All records submitted for a student’s file become the property of the College and a part of the student’s permanent record. High school transcripts, transcripts from other colleges, test scores, immunization records and other similar documents are not duplicated for any reason to any person and/or institution, including the student.
Student Privacy
The Family Educational Rights and Privacy Act (FERPA) of 1974 (Buckley Amendment), sets forth the guidelines for the release of student records to other parties. Under this federal law, students have the right to inspect their records and correct any inaccuracies that might be found in them.
Access to the record by anyone other than the student is limited and generally requires prior written consent by the student. The College will mail confidential records, including transcripts, at the student’s direction. Any person who picks up sealed copies of these records for the student must have written, signed permission to do so from the student.
Directory information, which includes a student’s name, address, date and place of birth, field of study, dates of attendance, and degrees and awards received, may be released by the College without consent of the student. Any student who wishes to withhold any or all of this directory information from release must notify the Registrar in writing within three weeks of the date of the student's initial enrollment.
A student may authorize the release of his/her educational records to specified parties by completing a FERPA Release form with the Registrar's Office. The authorized parties must present a photo ID to verify authenticity of this release.
This authorization will remain in effect from the date it is executed until revoked by the student, in writing, and delivered to the Registrar's Office.