Student Records
Your records pertaining to directory information and education are kept by the Registrar’s Office.
According to the Family Educational Rights and Privacy Act (FERPA), education records are those records that relate directly to your academic progress maintained by the institution.
If you want to review your records, you may do so by submitting a request and presenting your photo ID in the Registrar’s Office. Your request will be processed within 45 days of receipt. If, upon review, you desire to challenge any portion of your records, you should contact the Registrar for additional information.
School officials, who act in your educational interest within the limitations of their need to know, have access to your records without your prior written consent.
Del Mar College Student Records Policy Release of Student Records
All records submitted for a student’s file become the property of the College and a part of the student’s permanent record. High school transcripts, transcripts from other colleges, test scores, immunization records and other similar documents are not duplicated for any reason to any person and/or institution, including the student.
Rights
You have certain rights under FERPA with respect to your education records. They are:
- The right to inspect and review your education records within 45 days of the day the College receives a request for access. You should submit to the registrar, dean, department chairperson, or other appropriate official, written requests that identify the record(s) you wish to inspect. The College official will make arrangements for access and notify you of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official will advise you of the correct official to whom the request should be addressed.
- The right to request the amendment of your education records that you believe is inaccurate or misleading. If upon review you desire to challenge any portion of your records, you should contact the Registrar.
- The right to consent to disclosures of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Del Mar College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 600 Independence Ave. SW, Washington, DC 20202-4605.
Directory Information
Directory information is considered public information unless you specifically request that any or all of the directory information not be released.
Your consent is presumed, unless a written request to restrict the information is made by you in the Registrar’s Office- on the prescribed form no earlier than the first day of registration and no later than the 12th class day in a semester or fourth class day in a summer term.
This restriction of consent remains in effect until revoked by you, or until you fail to register for a subsequent semester. In those cases where you file a request for restriction of information, such information is treated as confidential and in response to public inquiries, the College will verify only whether you are currently enrolled.
Public Information
- Your name
- Permanent address
- Telephone listing
- Email address
- Date and place of birth
- Major field of study (including concentration)
- Enrollment status
- Classification
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Dates of attendance
- Degrees and awards received
- Most recent previous educational agency or institution attended